Conducting Board Meetings With a Board Portal

Meetings at board meetings are a huge responsibility that requires careful planning, a reasonable speed, and a keen awareness of the time devoted by board members. To assist in these efforts, board management software tools like a board portal can help in the preparation of agendas and other materials for meetings ahead of time and make them more accessible to directors which can increase the number of participants in discussions, and enabling board members to review their decisions and guidelines prior to the meeting.

The first step is to clearly communicate the procedure for making decisions to the board. By clearly stating if your board will use consensus, voting, or other methods to make decisions everyone will know what’s expected at the meeting. This can help avoid confusion when, for instance a director brings up an issue that was already discussed in a previous meeting.

After the board has settled old business, the board will move on to new items on the agenda. Like all discussions, it’s important to respect the rights of other board members to speak. Chairs should only allow one director to speak at any given time. The board chair also needs to oversee the discussion by facilitating conversations and ensuring that the entire board is present.

The board decides on the new item of business and then records the results into the official meeting minutes. If a member isn’t satisfied with the outcome of the vote, they can request that it be reconsidered, or request that the issue be referred to the committee for further study.

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