Enterprise electronic archive is the system that allows businesses to keep track of, store and display information in a digital setting. This eliminates the requirement for physical documents, and permits businesses to keep the records of customer data and contracts that could be damaged or lost if stored in paper. This type of system is essential for large businesses that handle large volumes of data and require the archiving of data.

The need for a highly-specialized enterprise information archiving solution is increasing because of the accelerating growth of unstructured files created by instant messaging, email databases, social media, web, and mobile communication files as well as sharing of files synchronized. It is becoming increasingly important for companies to have an appropriate data archive platform and solution to ensure compliance with federal and state regulations, enforce their retention policies and help legal and HR departments with internal investigations and eDiscovery.

A specific enterprise electronic archive will help to reduce the risk, cost, and time spent on administrative tasks for IT departments. This will enable IT professionals to focus on more strategic and critical business initiatives and will improve the overall performance of the business through increased data availability and faster searches.

For instance in the event that a company is under an agreement with a supplier, and they need to examine the terms and conditions before renewing it, they can access the agreement through the archiving system. This will help save time spent looking through files or asking other employees for the file information. Digital archives will also remove the need for physical documents, allowing companies to reduce their consumption of paper.

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